Hale Allotment Society Ltd Bylaws

Tenancy

    1. Land shall be allotted to members as allotments in such quantities and in such situations as the Committee may direct, according to the waiting list where applicable. Allotment plots will normally be let as half, three-quarter or full plots as measured by the Society and may not meet the exact standard measurement described by Trafford Borough Council.
    2. New tenants will be offered the lease of one half-plot on a 3-month probationary period. Additional plots may be assigned subject to satisfactory completion of the probationary period and availability.
    3. Tenancy will usually terminate on the death of a member or at such time as the Lease of the Council terminates. In the event of the death of a plot-holder, the Committee reserves the right to re-assign the lease to a spouse, relative or other individual who has an active interest in the plot.
    4. In the event of an existing plot holder resigning from the Society, The Committee will consider the transfer of the lease to an individual with an active interest in the plot based on the length of tenancy and the contribution made. There is no automatic right of transfer.
    5. Allotments must be kept cultivated and in a condition deemed satisfactory by the Committee or tenancy will be terminated after due warning (see Non-Cultivation).
    6. Any plot holder wishing to plant trees in any form, e.g. cordons, fans, espaliers etc. must in the first instance apply to the Committee with details of species and root stock for approval. This does NOT apply to trees kept in pots.
    7. In order to maintain and continually improve the site, all members will be expected to volunteer for at least one event (e.g., work parties, social, show, etc.) each year.
    8. Members shall not underlet, assign or part with the possession of the allotment or any part of it.
    1. Allotment rent falls due on the 1st January each year and must be paid no later than 31st In the event of non-renewal by either the Society or the individual the lease is terminated on 31st December.
    2. The Committee reserves the right not to invite renewal of a member’s lease if they have not complied with society bylaws.

 

Sheds, Greenhouses and Other structures

  1. Members shall not erect any building, greenhouse or other structure during their probationary period, or, without the prior consent of the Committee. All sizes must be submitted to the Committee with the application.
  2. Members may fence off their plot in a manner sanctioned by the Committee. Fences bordering a plot must be kept in good repair.
  3. On a half plot the total area occupied by either a shed, greenhouse, poly-tunnel or any combination of either a shed or poly-tunnel or shed and greenhouse must not exceed 48 sq. feet.

 

Access

  1. All plot-holders are issued with a key to their site. Keys remain the property of the Society and should be returned on termination. Gates must be kept locked when not in use.
  2. Members shall not trespass or allow trespass onto other allotments. Entrance to all allotments must be via the communal paths.
  3. Any Committee member or agent of the Committee shall be entitled to enter and inspect a plot.
  4. Members must keep all communal paths adjoining their allotments in good order and clear of obstructions. Public paths must be a minimum of 2’ 6” wide and main paths should be at least 9’ wide.   Where this is exceeded the width should be maintained so as to keep a regular line with other plots.
  5. Cultivation on communal areas outside of the allotted plot is at the discretion of the Committee.
  6. Fruit bushes and fruit trees must not be allowed to overhang any path. Small bushes must be planted at least 3’ within the border of the plot. The Committee reserve the right to cut back or remove any tree, shrub or bush that obstructs or impedes the progress of traffic (pedestrian or vehicular) using the communal pathways, or, needing access to the brook.
  7. Plot-holders are responsible for agreeing with their neighbouring plot-holders how to share appropriately the mowing of both main and smaller paths adjacent to their plots.
  8. Any items delivered for the use of an individual or particular group of plot-holders must not obstruct communal pathways, or, must be cleared within 24 hours.
  9. Where a plot has been divided into two half-plots, the neighbouring half-plot holders can agree between themselves whether to have a path or not. In the event of a dispute the Committee will adjudicate and the decision will be binding.

 

Animals, Wildlife & Environment

  1. Members shall not keep any animals or livestock of any kind upon their plot. Dogs will only be permitted provided they are on a leash, kept under control and do not cause nuisance to other plot holders.
  2. Site wells, ponds and brooks are to be protected and kept clear to the satisfaction of the Committee.
  3. Members who create allotment ponds to attract frogs and other wildlife must keep them clearly visible and not allow them to become obscured with overgrown vegetation. If a member resigns they must remove or fill-in the pond.
  4. Members must not tip debris or chemicals of any kind onto the banks of the brook or into the brook itself.
  5. Members must avoid disturbing nesting birds; hedge clipping should not be done between 1 March and 31 July.

‘It is an offence under Section 1 of the Wildlife and Countryside Act of 1981 to intentionally take, damage, or destroy the nest of any wild bird while it is in use or being built. It will be an intentional act, for example, if you or neighbour knows there is an active nest in the hedge and still cuts the hedge damaging or destroying the nest in the process.;

 

Shop

  1. The sale of fertilizers, sundries and machinery hire shall be at such times and dates as deemed appropriate by the Committee.

 

Composting and Waste

  1. All plots must have their own compost heap or bin on their plot.
  2. It is a condition of membership that allotment holders will seek to improve and maintain the depth and fertility of the topsoil. This can be achieved by using organic mulches such as manure, compost, grass clippings and leaf – mould.  ‘Skimming’ (removal of the top layer of weeds and soil) is not permitted as this leads to soil erosion and lack of depth.
  3. Weeds, spent crops and other organic waste may be composted; stored before being burned at the appropriate time of year; or taken home and placed in green wheelie bins for council collection.
  4. It is the responsibility of the plot-holder to remove non-compostable waste and it must not be deposited anywhere on the allotment site unless directed to do so by a Committee member (e.g. woody waste for bonfires.)
  5. Fires are prohibited between 1st April and 30th
  6. The tipping of anything, anywhere on the site is not permitted.
  7. The Committee in conjunction with Trafford Borough Council (T.B.C.) may occasionally hire a commercial skip to remove debris. Members will be informed when a skip is due and will be permitted to deposit bulky or heavy items at a designated collection point for removal.

 

 Non-Cultivation

  1. All plots are reviewed by the Committee on a regular basis. Any case of non-cultivation is handled in accordance with T.B.C.’s non-cultivation process and guidelines.
  2. Members who are unable to work their plots through ill health should inform the Committee and may be allowed to cover the plot or have someone cultivate it until the member is fit enough to return.
  3. The Committee may allow for the care and cultivation of the plot of any member who, through ill health, is unable to work it and keep it in a state of cultivation.
  4. If it is apparent that the plot had not been adequately maintained prior to the illness, or that the illness is likely to be very long term, the Committee reserve the right to re-let the plot and place the member on the waiting list on their return.
  5. Plot holders with fruit orchards or internal grass paths must keep the grass regularly mown, free of weeds and in a condition deemed acceptable to the Committee.

Members’ Responsibilities

  1. Members are required to observe any conditions the Committee consider necessary to preserve the plot or site from deterioration.
  2. Members shall not cause any nuisance or annoyance to occupiers of any other allotments or neighbouring residents.
  3. All Fertilisers, Herbicides, Insecticides and items not in their original containers must be clearly
  4. Any member whose conduct is considered by the Committee to be detrimental to the interests of the Society, or is found to have willfully caused damage to Society property or the property of another plot-holder, may have their tenancy terminated and any damage done shall be made good by that member. Any such persons will have the right of appeal at either the AGM or at an Extraordinary Committee Meeting and may be represented or accompanied by another society member.
  5. Any charge against a member must be made in writing to the Secretary who must call an Extraordinary Committee Meeting to address the charges. Any person so charged may be represented or accompanied by another society member.
  6. Any communication sent to a member from the Committee, shall be deemed to have been received, if it is posted to an address given by the member as their postal address. Any communication addressed to the Committee will be deemed as received if it is posted addressed to the Secretary.
  7. It is the responsibility of the member to ensure that the address, email and other contact details held by the society are up-to-date.

 

Members are respectfully reminded that failing to comply with any of the above could result in their tenancy being terminated.